Privacy Policy

This Privacy Policy explains how the Imara Post-Retirement Medical Fund ("Imara PRMF", "we", "us", or "our") collects, uses, stores, and protects personal information processed through the IMARA PRMF contribution calculator.

The calculator supports indicative contribution calculations for the Imara Post-Retirement Medical Fund (PRMF).

This policy applies to information you provide directly in the calculator and technical data generated when you access the application.

Quote inputs: We process the information you enter to generate quotes, including age, family size (member only, or member and spouse) and package.

Technical data: We may process IP address, browser type, device information, and access logs needed to operate and secure the application.

The calculator does not require you to register or create an account, and calculation results are displayed in your browser without being tied to an identifiable user.

To calculate your PRMF contributions based on the information you provide.

To secure the application, troubleshoot errors, monitor misuse, and maintain service availability.

To meet legal, regulatory, audit, and record-keeping obligations applicable to Imara PRMF.

With technology service providers engaged by Imara PRMF to host, secure, and support the application, subject to appropriate confidentiality and security controls.

With authorized Imara PRMF personnel who need access to administer the calculator, support users, investigate incidents, or manage PRMF-related operations.

With regulators, law-enforcement agencies, courts, or other public authorities where disclosure is required by law or is necessary to protect rights, security, or the integrity of the service.

We do not sell personal information collected through this calculator.

Imara PRMF uses reasonable administrative, technical, and organizational controls to protect information processed through the calculator.

- Encryption of data in transit over network connections

- Logging, monitoring, and operational safeguards to detect misuse or unauthorized activity

- Managed infrastructure and database controls provided through authorized service platforms

No internet-based system can be guaranteed to be completely secure, but we work to reduce risk and respond appropriately to security incidents.

We retain technical and access logs only for as long as needed to operate the calculator, maintain audit trails, resolve disputes, and satisfy legal or regulatory requirements.

Retention periods may vary depending on the nature of the record, the sensitivity of the data, and applicable operational or statutory obligations.

When information is no longer required, Imara PRMF will delete, anonymize, or otherwise dispose of it in line with applicable retention controls.

Subject to applicable law, including the Kenya Data Protection Act, 2019, you may have the right to:

- Request access to personal data held about you

- Request correction of inaccurate or incomplete personal data

- Request deletion of data where retention is no longer necessary or legally required

- Object to or restrict certain processing in appropriate circumstances

- Raise a complaint with the Office of the Data Protection Commissioner where applicable

To exercise a privacy right in relation to this calculator, contact Imara PRMF using the details below.

This calculator is intended for adults using PRMF-related services and is not designed for children.

Users must be at least 18 years old to use the calculator.

If Imara PRMF becomes aware that personal data has been submitted in breach of this restriction, we may take steps to remove or restrict that information.

Imara PRMF may update this Privacy Policy to reflect changes to the calculator, legal requirements, security practices, or operational processes.

When material changes are made, we will update the "Last Updated" date on this page and may provide additional notice through the application where appropriate.

You should review this page periodically to remain informed about how information is handled.

If you have questions about this Privacy Policy or the IMARA PRMF contribution calculator, please contact:

[Imara PRMF operator legal entity name -- to be confirmed]

[Registered postal address -- to be confirmed]

Tel: [to be confirmed]

Email: [to be confirmed]

For statutory data-protection complaints, you may also contact the Office of the Data Protection Commissioner of Kenya.